Senior Executive Assistant

About the job

• BNP Paribas Group is a worldwide leader in banking and financial services, employing over 196.000 people across 75 countries and 5 continents.
•  BNP Paribas Wealth Management (“WM”) is a global leader of the Private Banking industry. With a strong presence of almost 7.000 employees working in Europe, Americas, Middle East and Asia; with more than €390 billion of assets under management as of Q4 2020. Since 2015, BNP Paribas Wealth Management has a competence center in Lisbon (PIMH = Portugal International Markets Hub) to manage activities for several locations (Switzerland, Luxemburg, Germany, Monaco, among others)
• Within WM PIMH we are currently looking for a responsible Senior Executive Assistant to support our senior managers in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives based in Portugal in achieving their strategic objectives by helping with administrative tasks. Working in a fast-paced environment by coming up with innovating solutions that offer a smarter way forward, and always operating with a sense of urgency and discipline

Your Main Activities Are

• Providing administrative and secretarial support to managers
• Managing daily agenda and organizing different types of meetings
• Attending ad hoc meetings and writing minutes
• Booking meetings rooms, video calls, and conference calls
• Managing travel arrangements (booking flights, trains, hotels, cars, taxi) ensuring consistent adherence to the appropriate policy)
• Organizing and updating sensitive documentation
• Organizing invoices and submitting expense claims
• Validate invoices and solve problems related to this process
• Establishing transversal contacts within the Group (HR, HelpDesk, DTI, CSR)
• Providing support and cover tasks in the absence of existing Assistant

Profile and Skills to Success

• Bachelor degree
• At leasr 5 years of Experience in a similar position
• Advanced Microsoft Office skills (Word, Outlook, Excel, PowerPoint)
• Fluent in English and Portuguese
• Client-oriented
• Precise and rigorous
• Attention to detail
• Strong team spirit
• Ability to multi-task and adapt to changing priorities in a fast paced and dynamic environment
• Able to make meeting minutes and takes notes
• Ability to cope with pressure and short deadlines
• Diligence – Displays dedication and prioritises problems by considering the impact on the business; identifies quick-wins
• Discretion – Respect confidentiality when required on sensitive matters
• Resilience – Stays calm and positive, is comfortable when faced with conflict

#LI-Hybrid

Why joining BNP Paribas?

· Leading banking institution

BNP Paribas is the European Union’s leading bank, and key player in international banking. It operates in 63 countries and has nearly 183.000 employees, including more than 146.000 in Europe.

· Our presence in Portugal

In Portugal since 1985, BNP Paribas today has more than 8.700 employees, distributed across the Group’s 10 business entities established in the country. Its presence also extends to 11 excellence centers providing value-added services to various countries where the BNP Paribas Group also operates.

· International reach

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions:

• Retail Banking, a division that brings together all of the Group’s retail activities and specialised business lines;
• Investment & Protection Services that include specialised businesses offering a wide range of savings, investment and protection services;
• Corporate & Institutional Banking division that offers tailored financial solutions for corporate and institutional clients.

· Diversity and Inclusion commitment

BNP Paribas is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

· Commitment towards work/life balance

At BNP Paribas we care about our employees wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.

· Remote Working Conditions

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices.

To find out more on why you should join BNP Paribas visit https://bnpp.lk/why-BNP-Paribas-Portugal

* Please note that only applications submitted in English will be considered.

* In case you are selected for this role, further documentation will be requested to support your hiring process.